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WAR  DEPARTMENT, 

May  Sth,  1861.- 
The  following  Regulations  for  the  Subsistence  De- 
partment of  the  Army  of  the  Confederate  States  having 
been  approved  by  the  President,  he  commands  that 
they  be  published  for  the  government  of  all  concerned, 
and  that  they  be  strictly  observed.  Nothing  contrary 
to  the  tenor  of  these  present  regulations  "will  be  en- 
joined or  allowed  in  any  part  of  the  forces  of  the 
Confederate  States  by  any  commander  whatsoever. 

L.  P.  WALKER, 

Secretary  of  War. 


r 


EEGULATIONS 


SUBSISTENCE  DEPARTMENT 


CONFEDERATE  STATES  OF  AMERICA. 


RICHMOND: 
1861. 


TV 


REGULATIONS 


SUBSISTENCE  DEPARTMENT. 


14.  Officers  of  the  corps  of  Engineers  or  Ordnance,  or  of  the 
Adjutant-General's,  Inspector-General's,  Quartermaster-General's,  or 
Subsistence  Department,  though  eligible  to  command  according  to 
the  rank  they  hold  in  the  army  of  the  Confederate  States,  and  not 
subject  to  the  orders  of  a  junior  officer,  shall  not  assume  the  com- 
mand of  troops  unless  put  on  duty  under  orders  which  specially  so 
direct  by  authority  of  the  President. 

36.  The  senior  Lieutenant  present,  holding  the  appointment  of 
Assistant  Commissary  of  Subsistence,  is  entitled  to  perform  the 
duties. 

893.  The  chiefs  of  disbursing  departments  who  submit  requisi- 
tions for  money  to  be  remitted  to  disbursing  officers,  shall  take  care 
that  no  more  money  than  actually  needed  is  in  the  hands  of  any 
officer. 

939.  Chiefs  of  the  disbursing  departments  shall,  under  the  direc- 
tion of  the  Secretary  of  War,  designate,  as  far  as  practicable,  the 
places  where  the  principal  contracts  and  purchases  shall  be  made 
and  supplies  procured  for  distribution. 


1059.  Subsistence  stores  for  the  army,  unless  in  particular  and 
urgent  cases  the  Secretary  of  War  shall  otherwise  direct,  shall  be 
procured  by  contract,  to  be  made  by  the  Commissary-General  on 


6  SUBSISTENCE  REGULATIONS. 

public  notice,  to  be  delivered  on  inspection  in  the  bulk,  and  at  such 
places  as  shall  be  stipulated ;  the  inspector  to  give  duplicate  inspec- 
tion certificates  (see  Form  No.  15),  and  to  be  a  legal  inspector  where 
there  is  such  officer.- 

1060.  Purchases,  to  supply  such  corps  and  posts  as  by  reason  of 
their  position,  the  climate,  or  for  other  sufficient  cause  the  Secre- 
tary of  War  may  specially  direct  to  be  supplied  in  that  way,  will  be 
made  in  open  market,  on  public  notice,  from  the  lowest  bidder  who 
produces  the  proper  article. 

1061.  And  whenever  a  deficiency  of  subsistence  stores  makes  it 
necessary  to  buy  them,  the  commissary,  where  they  are  needed, 
will  make  a  requisition  for  that  purpose  on  the  proper  purchasing 
commissary,  or  buy  them  himself,  of  good  quality  corresponding 
with  the  contract. 

1062.  When  subsistence  is  received  under  contract,  the  commis- 
sary will  receipt  for  it  on  the  inspection  certificates  (see  Form  No. 
15).  He  will  deliver  one  of  these  to  the  contractor,  and  forward 
the  other  to  the  Commissary-General,  with  a  report  on  the  quality 
of  the  provisions  and  the  condition  of  the  packages. 

1063.  Whenever  subsistence  stores  are  purchased,  the  advertise- 
ments and  bids,  and  a  copy  of  the  bill  of  purchase,  with  a  statement 
of  the  cause  of  purchase,  will  be  forwarded  by  the  purchasing  officer 
to  the  Commissary-General.  This  rule  does  not  apply  to  the  ordi- 
nary purchase  of  hospital  supplies.  Pork,  salt  beef,  and  flour  must 
be  inspected  before  purchase  by  a  legal  inspector  where  there  is  such 
officer.  Duplicate  certificates  of  inspection  (see  Form  No.  15)  will 
be  taken  as  sub-vouchers  to  the  vouchers  for  the  payment. 

1064.  Fresh  beef,  when  it  can  be  procured,  shall  be  furnished  as 
often  as  the  commanding  officer  may  order,  at  least  twice  a  week, 
to  be  procured  by  the  commissary,  when  practicable,  by  contract. 
(For  form  of  contract  and  bond,  see  Forms  20  and  21.)  When  beef 
is  taken  on  the  hoof,  it  will  be  accounted  for  on  the  provision  return 
by  the  number  of  cattle  and  their  estimated  weight.  When  the  pas- 
ture is  insufficient,  hay,  corn,  and  other  forage  will  be  procured  for 
public  cattle. 

1065.  Good  and  sufficient  store-room  for  the  subsistence  stores 
will  be  procured  by  the  commissary  from  the  quartermaster.     Care 


SUBSISTENCE   REGULATIONS.  7 

shall  be  taken  to  keep  the  store-rooms  dry  and  ventilated.  Pack- 
ages shall  be  so  stored  as  to  allow  circulation  of-air  among  and 
beneath  them.  The  flour  should  occasionally  be  rolled  out  into  the 
air. 

1066.  Before  submitting  damaged  commissary  stores  to  boards  of 
survey,  the  commissary  shall  separate  and  re-pack  sound  parts. 

1067.  Wastage  on  issues,  or  from  evaporation  or  leakage,  will  be 
ascertained  quarterly,  or  when  it  can  be  most  conveniently  ;  and  the 
actual  wastage  thus  found  will  be  charged  on  the  monthly  return. 
Loss,  from  whatever  cause,  exceeding  ordinary  waste,  must  be  ac- 
counted for  by  the  certificate  of  an  officer,  or  other  satisfactory 
evidence.  Ordinary  waste  on  issues  should  not  exceed,  say  10  per 
cent,  on  pork,  bacon,  sugar,  vinegar,  and  soap  ;  and  5  per  cent,  on 
hard  bread,  beans,  rice,  coffee,  and  salt. 

1068.  No  wastage  is  admitted  on  issues  of  fresh  beef  furnished 
the  company,  detachment,  or  regiment  directly  from  the  butcher. 
But  in  beef  on  the  hoof,  errors  in  estimated  weight,  and  losses  on 
cattle  strayed  or  stolen,  will  be  accounted  for  by  the  certificate  of 
an  officer,  or  other  satisfactory  evidence.  When  cattle  are  trans- 
ferred, they  should  be  appraised,  and  loss  in  weight  reported  as 
wastage  by  the  officer  delivering  them.  Fair  wastage  in  transpor- 
tation of  stores  is  accounted  for  by  the  receiving  officer. 

THE    RATION. 

1069.  The  ration  is  three-fourths  of  a  pound  of  pork  or  bacon, 
or  one  and  a  fourth  pounds  of  fresh  or  salt  beef;  eighteen  ounces 
of  bread  or  flour,  or  twelve  ounces  of  hard  bread,  or  one  and  a 
fourth  pounds  of  corn  meal ;  and  at  the  rate,  to  one  hundred  rations, 
of  eight  quarts  of  peas  or  beans,  or,  in  lieu  thereof,  ten  pounds  of 
rice;  six  pounds  coffee ;  twelve  pounds  sugar ;  four  quarts  of  vine- 
gar ;  one  and  a  half  pounds  of  tallow,  or  one  and  a  fourth  pounds 
adamantine,  or  one  pound  sperm  candles  ;  four  pounds  of  soap,  and 
two  quarts  of  salt. 

1070.  The  annexed  table  shows  the  quantity  of  each  part  of  the 
ration  in  any  number  of  rations  from  one  to  ten  thousand. 


8  SUBSISTENCE  REGULATIONS. 

1071.  On  a  campaign,  or  on  marches,  or  on  board  of  transports, 
the  ration  of  h^rd  bread  is  one  pound. 

ISSUES. 

1072.  Returns  for  issues  to  companies,  will,  when  practicable,  be 
consolidated  for  the  post  or  regiment  (see  Form  14).  At  the  end  of 
the  month,  the  issuing  commissary  will  make  duplicate  abstracts  of 
the  issues,  which  the  commanding  officer  will  compare  with  the 
original  returns,  and  certify  (see  Form  2).  This  abstract  is  a 
voucher  of  the  issue  for  the  monthly  return. 

1073.  Issues  to  the  hospital  will  be  on  returns  by  the  medical 
officer,  for  such  provisions  only  as  are  actually  required  for  the  sick 
and  the  attendants.  The  cost  of  such  parts  of  the  ration  as  are 
issued  will  be  charged  to  the  hospital  at  contract  or  cost  prices, 
and  the  hospital  will  be  credited  by  the  whole  number  of  complete 
rations  due  through  the  month  at  contract  or  cost  prices  (see  Note 
7) ;  the  balance,  constituting  the  Hospital  Fund,  or  any  portion  of 
it,  may  be  expended  by  the  commissary,  on  the  requisition  of  the 
medical  officer,  in  the  purchase  of  any  article  for  the  subsistence  or 
comfort  of  the  sick,  not  authorized  to  be  otherwise  furnished  (see 
Form  3).  At  large  depots  or  general  hospitals,  this  fund  may  be 
partly  expended  for  the  benefit  of  dependent  posts  or  detachments, 
on  requisitions  approved  by  the  medical  director  or  senior  Surgeon 
of  the  district.  On  the  first  of  January,  each  year,  one-fourth  of 
every  hospital  fund,  if  less  than  $150,  and  one-half  if  more,  will  be 
dropped  by  the  commissary  from  the  fund  (Form  3),  -and  will  be 
paid  over  to  the  Treasurer  of  the  Military  Asylum  by  the  Commis- 
sary-General. 

1074.  The  articles  purchased  for  the  hospital,  as  well  as  those 
issued  from  the  subsistence  store-house,  will  be  included  in  the 
Surgeon's  certificate  of  issues  to  the  hospital,  and  borne  on  the 
monthly  return  of  provisions  received  and  issued.  Vouchers  for 
purchases  for  the  hospital  must  either  be  certified  by  the  Surgeon 
or  accompanied  by  his  requisition. 

1075.  Abstracts  of  the  issues  to  the  hospital  will  be  made  by  the 


SUBSISTENCE   REGULATIONS.  V 

commissary,   certified   by  the   Surgeon,   and   countersigned  by  the 
commanding  officer  (see  Form  3). 

1076.  In  order  that  the  authorized  women  of  companies  may  draw 
their  rations  while  temporarily  separated  from  their  companies,  the 
officer  commanding  the  companj'  must  make  a  report  to  the  command- 
ing officer  of  the  post  where  the  women  may  be  left,  designating  such 
as  are  to  draw  rations  as  attached  to  his  company.  Their  rations  are 
not  commuted,  and  they  can  only  draw  them  at  a  military  post  or 
station  where  there  are  supplies. 

1077.  When  provisions  can  be  spared  from  the  military  supplies, 
commanding  officers  have  discretion  to  order  issues  to  Iudians  visit- 
ing military  posts  on  the  frontiers,  or  in  their  respective  nations, 
and  to  order  sales  of  subsistence  to  Indian  agents  for  issues  to 
Indians.  The  returns  for  issues,  where  there  is  no  Indian  agent, 
will  be  signed  by  the  commanding  officer.  The  sales  will  be  for 
cash,  at  cost>  including  all  expenses ;  to  be  entered  on  the  monthly 
return,  and  credited  on  the  quarterly  account  current. 

1078.  Issues  to  volunteers  and  militia,  to  sailors,  to  marines,  to 
citizens  employed  by  any  of  the  departments,  or  to  Indians,  will  be 
entered  on  separate  abstracts  to  the  monthly  return. 

1079.  An  extra  issue  of  fifteen  pounds  of  tallow  or  ten  of  sperm 
candles,  per  month,  may  be  made  to  the  principal  guard  of  each 
camp  and  garrison,  on  the  order  of  the  commanding  officer.  Extra 
issues  of  soap,  candles,  and  vinegar,  are  permitted  to  the  hospital 
when  the  Surgeon  does  not  avail  himself  of  the  commutation  of  the 
hospital  rations,  or  when  there  is  no  hospital  fund ;  salt  in  small 
quantities  may  be  issued  for  public  horses  and  cattle.  When  the 
officers  of  "the  Medical  Department  find  anti-scorbutics  necessary 
for  the  health  of  the  troops,  the  commanding  officer  may  order 
issues  of  fresh  vegetables,  pickled  onions,  sour  krout,  or  molasses, 
with  an  extra  quantity  of  rice  and  vinegar.  (Potatoes  are  usually 
issued  at  the  rate  of  one  pound  per  ration,  and  onions  at  the  rate  of 
three  bushels  in  lieu  of  one  of  beans.)  Occasional  issues  (extra)  of 
molasses  are  made — two  quarts  to  one  hundred  rations — and  of 
dried  apples  of  from  one  to  one  and  a  half  bushels  to  one  hundred 
rations.  Troops  at  sea  are  recommended  to  draw  rice  and  an  extra 
issue  of  molasses  in  lieu  of  beans.     When  anti-scorbutics  are  issued, 


10  SUBSISTENCE   REGULATIONS. 

the  medical  officer  -will  certify  the  necessity,  and  the  circumstances 
which  cause  it,  upon  the  abstract  of  extra  issues  (see  Form  4). 

1080.  "When  n*n  leave  their  company,  the  rations  they  have  drawn, 
and  left  with  it,  will  be  deducted  from  the  next  return  for  the 
company ;  a  like  rule  when  men  are  discharged  from  the  hospital 
will  govern  the  hospital  return. 

RECRUITING    SERVICE. 

1081.  When  subsistence  can  not  be  issued  by  the  Commissariat 
to  recruiting  parties,  it  will  be  procured  by  the  officer  in  charge,  on 
written  contracts  for  complete  rations,  or  wholesome  board  and 
lodging  (see  Form  19). 

1082.  The  contractor  will  send,  monthly  or  quarterly,  as  he  may 
choose,  his  account  for  rations  issued,  to  the  Commissary  General 
for  payment,  vouched  by  the  abstract  of  issues  (Form  17^-certified  by 
the  officer. 

1083.  When  convenience  and  economy  require  that  the  contract 
shall  be  for  board  and  lodging,  the  officer  in  charge  shall  estimate 
the  cost  of  the  ration,  for  which  the  contractor  shall  be  paid  as  be- 
fore directed,  and  shall  pay  the  amount  due  to  lodging  from  the 
recruiting  fund. 

1084.  At  temporary  rendezvous,  advertising  may  be  dispensed 
with,  and  a  contract  made  conditioned  to  be  terminated  at  the  plea- 
sure of  the  officer  or  the  Commissary-General. 

1085.  The  recruiting  officer  will  be  required,  when  convenient,  to 
receive  and  disburse  the  funds  for  the  subsistence  of  his  party,  and 
to  render  his  accounts  quarteily  to  the  Commissary-General. 

1086.  When  a  contract  can  not  be  made,  the  recruiting  officer 
may  pay  the  necessary  expenses  of  subsisting  and  boarding  his 
party. 

1087.  The  expenses  of  subsistence  at  branch  rendezvous,  and  all 
expenses  of  advertising  for  proposals,  will  be  paid  by  the  contractor 
at  the  principal  station,  and  included  in  his  accounts. 

1088.  Issues  of  provisions  will  be  made  on  the  usual  provision 
returns,  and  board  will  be  furnished  on  a  return  showing  the  num- 
ber of  the  party,  the  days,  and  dates. 


SUBSISTENCE   REGULATIONS.  11 


SUBSISTENCE    TO    OFFICERS. 


1089.  An  officer  may  draw  subsistence  stores,  paying  cask  for 
them  at  contract  or  cost  prices,  -without  including  cost  of  transpor- 
tation, on  his  certificate  that  they  are  for  his  own  use  and  the  use  of 
his  family.  These  certified  lists  the  commanding  officer  shall  com- 
pare with  the  monthly  abstracts  of  sales,  which  he  shall  countersign 
(see  Form  5).  The  commissary  will  enter  the  sales  on  his  monthly 
return,  and  credit  the  money  in  his  quarterly  account  curreuL 

BACK   RATIONS. 

1090.  When  the  supplies  warrant  it,  back  rations  may  be  drawn, 
if  the  full  rations  could  not  have  been  issued  at  the  time ;  except 
when  soldiers  have  been  sufficiently  subsisted  in  lieu  of  the  ration. 
The  return  for  back  rations  shall  set  out  the  facts,  and  the  precise 
time  when  rations  were  not  issued,  or  the  troops  otherwise  suffi- 
ciently subsisted,  which  shall  appear  on  the  abstract  of  issues. 

COMMUTATION    OF    RATIONS. 

1091.  When  a  soldier  is  detached  on  duty,  and  it  is  impracticable 
to  carry  his  subsistence  with  him,  it  will  be  commuted  at  seventy- 
1nve  cents  a  day,  to  be  paid  by  the  commissary  when  due,  or  in 
advance,  on  the  order  of  the  commanding  officer.  The  officer  detach- 
ing the  soldier  will  certify,  on  the  voucher,  that  it  is  impracticable 
for  him  to  carry  his  rations,  and  the  voucher  will  show  on  its  face 
the  nature  and  extent  of  the  duty  the  soldier  was  ordered  to  perform 
(see  Form  18). 

1092.  The  expenses  of  a  soldier  placed  temporarily  in  a  private 
hospital,  on  the  advice  of  the  senior  Surgeon  of  the  post  or  detach- 
ment, sanctioned  by  the  commanding  officer,  will  be  paid  bj  the 
Subsistence  Department,  not  to  exceed  seventy-five  cents  a  day. 

1093.  The  ration  of  a  soldier  stationed  in  a  city,  with  no  oppor- 
tunity of  messing,  will  be  commuted  at  forty  cents.  The  rations  of 
iiic  non'Oommissioncd    regimental    staff   and    ordnance  sergeants, 


12  SUBSISTENCE   REGULATIONS. 

when  they  have  no  opportunity  of  messing,  and  of  soldiers  on  fur- 
lough, or  stationed  where  rations  can  not  be  issued  in  kind,  may  be 
commuted  at  the  cost  or  value  of  the  ration  at  the  post. 

1094.  When  a  soldier  on  duty  has  necessarily  paid  for  his  own 
subsistence,  he  may  be  refunded  the  cost  of  the  ration.  When  more 
than  the  cost  of  the  ration  is  claimed,  the  account  must  be  sub- 
mitted to  the  Commissary-General. 

EXTRA-DUTY   MEN. 

1095.  The  commanding  officer  will  detail  a  suitable  non-commis- 
sioned officer  or  soldier  for  extra  duty,  under  the  orders  of  the  com- 
missary, and  to  be  exempt  from  ordinary  company  and  garrison  duty. 
All  extra-duty  men  employed  in  the  Commissariat  will  be  paid  the 
regulated  allowance  (see  Article  XXXIX.)  by  the  commissary,  if  not 
paid  extra  pay  in  any  other  department. 

1096.  Barrels,  boxes,  hides,  &c,  will  be  sold,  and  the  proceeds 
credited  in  the  quarterly  account  current. 

ACCOUNTS. 

1097.  The  following  are  the  accounts  and  returns  to  be  rendered 
to  the  Commissary-General : 

Monthly. 

Return  of  provisions  and  forage  received  and  issued  in  the 

month Form  1 

Abstracts  of  issues  to  troops,  &c.  (see  Paragraph  1078) "  2 

Abstract  of  issues  to  hospital "  3 

Abstract  of  extra  issues "  4 

Abstract  of  sales  to  officers "  6 

Distinct  abstracts  of  other  sales. 

Summary  statement  of  money  received  and  expended  during 

the  month "  G 


SUBSISTENCE   REGULATIONS.  13 


Quarterly. 

Account  current Form  7 

Abstract  of  all  purchases  of  provisions  and  forage  during  the 

quarter "     8 

Abstract  of  all  expenditures  in  the  quarter,  except  for  pur- 
chase of  provisions,  and  forage  for  cattle  (Paragraph  1061),     "     9 

Consolidated  abstract  of  sales  to  officers  during  the  quarter...     "  10 

Distinct  abstracts  of  other  sales. 

Estimate  of  funds  required  for  next  quarter "  11 

Quarterly  return  of  all  property  in   the   department,  except 

provisions,  and  forage  for  cattle "  12 

1098.  The  abstracts  of  issues  will  show  the  corps  or  detachment. 
When  abstracts  require  more  than  one  sheet,  the  sheets  will  be  num- 
bered in  series,  and  not  pasted  together ;  the  total  at  the  foot  of  each 
carried  to  the  head  of  the  next,  &c,  &c. 

1099.  All  lists  of  subsistence  shall  run  in  this  order:  meat,  bread- 
stuff, rice  and  beans,  coffee,  sugar,  vinegar,  candles,  soap,  salt,  anti- 
scorbutics, pui-chases  for  hospital,  forage  for  cattle. 

1100.  No  charge  for  printing  blanks,  as  forms,  will  be  allowed. 

1101.  A  book  will  be  kept  by  the  commissary  at  each  post,  in 
which  will  be  entered  the  monthly  returns  of  provisions  received 
and  issued  (Form  1).  It  will  show  from  whom  the  purchases  have 
been  made,  and  whether  paid  for.  It  is  called  the  Commissary's 
book,  and  will  not  be  removed  from  the  post. 

1102.  When  any  officer  in  the  Commissariat  is  relieved,  he  will 
close  his  property  accounts ;  but  money  accounts  will  be  kept 
open  till  the  end  of  the  quarter,  unless  he  ceases  to  do  duty  in  the 
department. 

1103.  Commissaries  of  subsistence  in  charge  of  principal  depots 
will  render  quarterly  statements  of  the  cost  and  quality  of  the  ration, 
in  all  its  parts,  at  their  stations. 

2 


14  SUBSISTENCE   REGULATIONS. 


NOTES. 


1.  Stores  longest  on  hand  will  be  issued  first. 

2.  Armorers,  carriage-makers,  and  blacksmiths,  of  the  Ordnance 
Department,  are  entitled  to  one  and  a  half  rations  per  day ;  all  other 
enlisted  men,  one  ration.  Laundresses,  one  ration.  No  hired  per- 
son shall  draw  more  than  one  ration. 

3.  One  ration  a  day  may  be  issued  to  any  person  employed  with 
the  army,  when  the  terms  of  his  engagement  require  it,  or  on  paying 
the  full  cost  of  the  ration  when  he  cannot  otherwise  procure  food. 

4.  Lamps  and  oil  to  light  a  fort  or  garrison  are  not  allowed  from 
the  Subsistence  Department. 

5.  In  purchasing  pork  for  the  southern  posts,  a  preference  will 
be  given  to  that  which  is  put  up  in  small  pieces,  say  from  four  to 
six  pounds  each,  and  not  very  fat. 

6.  As  soldiers  are  expected  to  preserve,  distribute,  and  cook  their 
own  subsistence,  the  hire  of  citizens  for  any  of  these  duties  is  not 
allowed,  except  in  extreme  cases.  The  expenses  of  bakeries  are 
paid  from  the  post  fund,  to  which  the  profits  accrue  by  regulations 
(see  Paragraph  190),  such  as  purchase  of  hops,  yeast,  furniture;  as 
sieves,  cloths,  &c,  and  the  hire  of  bakers.  Ovens  may  be  built  or 
paid  for  by  the  Subsistence  Department,  but  not  bake-houses. 

7.  Mode  of  ascertaining  the  hospital  ration :  100  complete  rations 

consist  of,  say 

Cost. 

32  rations  of  fresh  beef  is  40  lbs.  at  4  cents $  1  60 

68      "             pork  is  51  lbs.  at  6  cents 3  06 

100      "             flour,  is  112  lbs.  at  2  cents 2  25 

{100      "  beans,  is  8  quarts  at  4  cents 32) 

or                                                                                    \ 0  46 

100      "    "        rice,  is  10  lbs.  at  6  cents 60  J 

100      "            coffee,  is. 6  lbs.  at  9  cents 0  54 

100      "             sugar,  is  12  lbs.  at  8  cents 0  96 

100      "             vinegar,  is  4  quarts  at  5  cents 0  20 

100      "            candles,  is  1J  lbs.  at  twelve  cents 0  18 

100      "             soap,  is  4  lbs",  at  6  cents 0  24 

100      "            salt,  is  2  quarts  at  3  cents 0  06 

Cost  of  one  hundred  rations $9  55 

or  9  cents  5  mills  per  ration. 


Return  of  Provisions  received  and  issued  at- 


Form  1. 

during  the  month  of— , 

Confederate  States  Army. 


h  ■ 


-,   Assistant    Commissary  of  Subsistence, 


- 
> 

o 

8 

FKO.M    WHOM    BECKH  BD. 

I 

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s 

a 

1 

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(1860.) 

it 

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1 

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- 

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\ 

Oct.  1  (i 
'•    20 
"    81 
"    81 
"    31 

2d  Lient.  J.  K.,  4tb  Infantry,  A.  A.  C.  S 

- 

Major  T.  W.  L.,  C.  S.,  C.  S.  A 

W.J.  It.,  contractor  for  fresh  beef 

ed  this  month,  as  per  abstract 

V 

Oct.  81 

1 
2 

1 

■r> 
6 

8 

0 
10 

m 

liars)  as  per  abstract 

'    81 
'    31 

■  81 

•  15 

•  18 

■  23 

To  citizens  in  the  Qr.  Mr's.  Dept.,  as  per  abstract... 

To  si<  k  in  hospital,  as  per  abstract 

a  issues,              "        "       

"        

Capt.  Q.  T.  II  .  A.  C.  S.,  mil.  service 

Capl    W.  »..  A.  Qr    M.  for  transportation 

Total 

. 

- 

- 

- 

- 

- 

Balance  o 

1 

Abstract  of  Provision*  issued  from  the to  t/i, day  of ,  18     ,  to  men  in  hospital  at  New  Or  lean 

Sunjeon,  ('.  S.  Army,  by  Lieutenant  J.  T.  J.,  :id  Infantry 


Louisiana,  under  the  charae  of 
A.  C.  S. 


V  XT1ILT   STATEMENT  OF  THE   BOSPITAI   FCXD. 


To  balance  due  hospital  last  month 

1532  rations,  being  w  lole  amount  due  this  month,  at  9J  cents 
ration „J 


,  at  contract  prices: 


at  6  rents  per  pound 

beef,  at  -1  cents  pi  i 

at  2  cents  per  pound 

rents  per  pound.... 

at  6  oents  per  pound 

•,  at  '.»  cents  per  pound 

,  at  8  cents  per  pound 

-  per  quart 

es,  at  12  cents  per 

I 

i  3  cents  per  quart 

ics,  at  28  oents  per  gallon 


PC1:<  WASED. 


fvi-   pair, 


per  quart., 
cents  ; 


tl      month. 


lllliillllt   to  II.!' 

nine  linn.li.   i 

J.    C.    J 


1G 


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Remarks. 

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Sick  of . 

Anti-scorbutics. 

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apples. 

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pickled 
onions. 

Number 
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Number 

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return. 

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Pounds  of  fresh  beef,  at.. 

Pounds  of  bacon,  at 

Pounds  of  pork,  at^ 

Pounds  of  salt  beef;at.... 

Pounds  of  flour,  at 

Pounds  of  coffee,  at 

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Report  of  Persons  and  Article. 


c    5 

=  .= 


Names  uf  persona 

anJ  articles  hired. 


House,  3  rooms, 
House,  4  rooms, 
House,  2  rooms, 
Chiules  James, 
John  Johns, 
Slave  Tom, 
Peter  Jones, 
Michael  Murphy, 


Designation 

and 
occupation. 


I  Quarters, 
Store-house, 
Guard, 
Clerk, 

Store-keeper, 
Messenger, 
Laborer, 
Laborer, 


Amount  of  rent  and  hire  during  the 


h  Capt.  \.\\.  _\    ,     s  .  i  ■   .s     | 


Remarks   showing  by  whom       Time  and  amount   ,ill0  and 
remaining  unpaid. 


I  certify  on  honor  that  the  above  is  a  tine  report  of  all  the  persons  and  articles  employed  and  hired  by  me  during  tlieaonth  of 
of  remarks  and  the  statement  of  amounts  due  and  remaining  unpaid  are  correct. 

(DUPLICATES.) 


and  thai  the  observation    under  the  head 
A.  B.,  Capt  a,,,!  A.  C.  6'. 


(J.   P.,    Commanding. 
Note. — Houses  must  not  be  hired,  except  in  cases  where  they  cannot  be  furnished  by  the  Quartermaster's  Departnun     (This  reporl  ninthly.) 


SUBSISTENCE   REGULATIONS. 


33 


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SUBSISTENCE   REGULATIONS. 


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Faucetts, 

Molasses  gates. 

Butcher  knives. 

Number  and 
quantity. 

6  reams. 

2  " 
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SUBSISTENCE   REGULATIONS. 


35 


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Flour, 
Bacon, 

Number  or 
quantity. 

100  barrels, 
300       " 
1,000  pounds, 

Pn 

a 

d 


36 


SUBSISTENCE   REGULATIONS. 


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SUBSISTENCE   REGULATIONS.  37 


Form  26. 

Articles  of  Agreement  made  and  entered  into  this  day 

of  ,  Anno  Domini  one  thousand  eight  hundred  and  sixty- 

between  ,  an  officer  in  the  Confederate  Army,  on  tho 

one  part,  and  ,  of  the  county  of  ,  and  State 

of  ,  of  the  other  part. 

This  agreement  witnesscth,  That  the  said  ,  for  and  on 

behalf  of  the  Confederate  States  of  America,  and  the  said        heirs, 

executors  and  administrators,  have  covenanted  and  agreed,  and  by 

;  these  presents  do  mutually  covenant  and  agree,  to  and  with  each 

other,  as  follows,  viz  : 

First.     That  the  said  heirs,  executors  and  administrators 

shall  supply,  or  cause  to  be  supplied  and  issued,  at  , 

all  the  rations,  to  consist  of  the  articles  hereinafter  specified,  that 
shall  be  required  for  the  use  of  the  Confederate  States  recruits 
stationed  at  the  place  aforesaid,  commencing  on  the  day 

of  ,  one  thousand  eight  hundred  and  sixty-  ,  and 

ending  on  the  day  of  ,  eighteen  hundred  and  , 

or  such  earlier  day  as  the  Commissary-General  may  direct,  at  the 
price  of  cents  mills  for  each  complete  ration. 

Second.  That  the  ration  to  be  furnished  by  virtue  of  this  contract 
shall  consist  of  the  following  articles,  viz  :  One  and  a  quarter  pounds 
|  of  fresh  beef,  or  three-quarters  of  a  pound  of  salted  pork,  eighteen 
ounces  of  bread  or  flour,  and  at  the  rate  of  eight  quarts  of  beans  or 
ten  pounds  of  rice,  six  pounds  of  coffee,  twelve  pounds  of  sugar,  four 
quarts  of  vinegar,  one  and  a  half  pounds  of  tallow,  or  one  pound  of 
sperm  candles,  ftJtr  pounds  of  soap,  and  two  quarts  of  salt,  to  every 
hundred  rations,  or  the  contractor  shall  furnish  the  men  with  good 
and  wholesome  board  and  lodgings,  at  the  option  of  the  recruiting 
officer ;  and  the  recruiting  party  shall  have  the  privilege  of  hanging 
out  a  flag  from  the  place  of  rendezvous. 

Third.     That  fresh  beef  shall  be  issued  at  least  twice  in  each 
week,  if  required  by  the  commanding  officer. 

Fourth.     It  is  clearly  understood  that  the  provisions  stipulated  to 
4 


38  SUBSISTENCE   REGULATIONS. 

be  furnished  and  delivered  under  this  contract  shall  be  of  the  first 
quality. 

Fifth.  Should  any  difficulty  arise  respecting  the  quality  of  the 
provisions  stipulated  to  be  delivered  under  this  contract,  then  the 
commanding  officer  is  to  appoint  a  disinterested  person,  to  meet  one 
of  the  same  description  to  be  appointed  by  the  contractor.  These 
two,  thus  appointed,  will  have  power  to  decide  on  the  quality  of  the 
provisions ;  but  should  they  disagree,  then  a  third  person  is  to  be 
chosen  by  the  two  already  appointed,  the  whole  to  act  under  oath, 
and  the  opinion  of  the  majority  to  be  final  in  the  case. 
Witness, 


Form  27. 

Articles  or  Agreement  made  this  day  of  ,  eighteen 

hundred  and  sixty-         ,  between  ,  Assistant  Commissary 

of  Subsistence  in  the  service  of  the  Confederate  States  of  America,  of 
the  one  part,  and  ,  of  ,  in  the  State  of  , 

of  the  other  part. 

This  agreement  zvitnesseth,  That  the  said  ,  for  and  on  behalf 

of  the  Confederate  States  of  America,  and  the  said  ,  for  him- 

self, his  heirs,  executors  and  administrators,  have  mutual!}'  agreed, 
and  by  these  presents  do  mutually  covenant  and  agree,  to  and  with 
each  other,  in  manner  following,  viz  : 

First.     That  the  said  shall  deliver  at  fresh  beef, 

of  a  good  and  wholesome  quality,  in  quarters,  with  an  equal  propor- 
tion of  each,  (necks  and  shanks  to  be  excluded,)  in  such  quantities 
as  may  be  from  time  to  time  required  for  the  troops,  not  exceeding 
thrice  in  each  week,  on  such  days  as  shall  be  designated  by  the 
Assistant  Commissary  of  Subsistence. 

This  contract  to  be  in  force  for  months,  or  such  less  time 

as  the  Commissary-General  may  direct,  commencing  on  the  day 

of  ,  eighteen  hundred  and  sixty- 


SUBSISTENCE   REGULATIONS.  39 

I     Second.     The  said  shall  receive  cents  and  mills  per 

■  pound  for  every  pound  of  fresh  beef  delivered  and  accepted  under  this 

■  contract. 

Third.     Payment  shall  be  made  monthly  for  the  amount  of  fresh 

W  beef  furnished  under  this  contract ;  but  in  the  event  of  the  Assistant 

r  Commissary    of    Subsistence   being    without    funds,    then    payment 

to  be  made  as  soon  after  as  funds  may  be  received  for  that  purpose. 

Fourth.     That  whenever  and  as  often  as  the  beef  specified  to  bo 

issued  by  this   contract   shall,   in  the   opinion   of  the  commanding 

officer,  be  unfit  for  issue,  or  of  a  quality  inferior  to  that  required  by 

the  contract,  a  survey  shall  be  held  thereon  by  two  officers,  to  be 

designated  by  the  commanding  officer;  and  in  case  of  disagreement, 

a  third  person  shall  be  chosen  by  those  two  officers  ;  the  three  thus 

!    appointed  and  chosen  shall  have  power  to  reject  such  parts  or  the 

whole  of  the  fresh  beef  as  to  them  appear  unfit  for  issue,  or  of  a 

quality  inferior  to  that  contracted  for. 

Fifth.  That  in  case  of  failure  or  deficiency  in  the  quality  or  quan- 
tity of  the  fresh  beef  stipulated  to  be  delivered,  then  the  Assistant 
Commissary  of  Subsistence  shall  have  power  to  supply  the  deficiency 
by  purchase;  and  the  said  will  be  charged  with  the  differ- 

ence of  cost. 

In  witness  whereof,  the  undersigned  have  hereunto  placed  their 
hands  and  seals,  the  day  and  date  above  written. 
Witness, 


Form  28. 

Know  all  men  by  these  presents,    That  we,  and  , 

are  held  and  firmly  bound  to  the  Confederate  States  of  America,  in 
the  sum  of  dollars,  lawful  money  of  the  Confederate  States ; 

for  which  payment  well  and  truly  to  be  made,  we  bind  ourselves,  and 
each  of  us,  our  and  each  of  our  heirs,  executors  and  administrators, 
for  and  in  the  whole,  jointly  and  severally,  firmly  by  these  presents. 


40  SUBSISTENCE   REGULATIONS. 

Sealed  with  our  seals — dated  the  day  of  ,  in  the  year 

of  our  Lord  eighteen  hundred  and  sixty- 

The  nature  of  this  obligation  is  suck,  That  if  the  above  bounden 
heirs,  executors  and  administrators,  or  any  of  them,  shall  and 
do  in  all  things  'well  and  truly  observe,  perform,  fulfill,  accomplish 
and  keep,  all  and  singular,  the  covenants,  conditions  and  agreements 
■whatsoever,  -which,  on  the  part  of  the  said  heirs,  executors  or 

administrators,  are  or  ought  to  be  observed,  performed,  fulfilled, 
accomplished  and  kept,  comprised  or  mentioned  in  certain  articles  of 
agreement  or  contract,  bearing  date  ,  one  thousand  eight 

hundred  and  sixty-  ,  between  and  the  said  , 

concerning  the  supply  and  delivery  of  fresh  beef  to  the  troops  at 
,  or  rations  to  recruits  at  ,  according  to  the 

true  intent  and  meaning  of  the  said  articles  of  agreement  or  contract, 
then  the  above  obligation  to  fee  void  j  otiierwisej  to  remain  in  full 
force  and  virtue. 

Wiine-nes^ 


SUBSISTENCE   REGULATIONS. 


41 


8 

.0 


s 


a 

0 

0 

CI 

Pork,  flour,  beans  and  small  rations. 

Do.  do.  do.  do. 
Bread  (12  oz.),  bacon  and          do. 

Do.  do.  do.  do. 
Bread  (16  oz.),            do.             do. 

Do.             do.             do.             do. 

ci 

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Tallow  candles. 

By  A.  B.  E. 

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42 


SUBSISTENCE   REGULATIONS. 


RATION  TABLE 

Of  Desiccated  Potatoes,   and  Desiccated  and  Mixed  Vegetables,  from 
1  to  100,000. 


Desiccated  Potatoes. 

Desiccated  and  Mixed 

Vegetables. 

No. 

lbs. 

oz. 

l 

TOO 

No. 

Bbs. 

oz. 

i  oTJ 

1 

1 

41 

1 

88 

2 

o 

82 

2 

1 

76 

3 

4 

23 

3 

2 

64 

4 

5 

64 

4 

3 

52 

5 

7 

05 

5 

4 

40 

6 

8 

46 

6 

5 

28 

7 

9 

87 

7 

6 

16 

8 

11 

28 

8 

7 

04 

9 

12 

69 

9 

7 

92 

10 

14 

10 

10 

8 

80 

20 

1 

12 

20 

20 

1 

1 

60 

SO 

2 

10 

30 

30 

1 

10 

40 

40 

3 

8 

40 

40 

2 

3 

21 

50 

4 

6 

50 

50 

2 

14 

00 

60 

5 

4 

60 

60 

o 
O 

4 

80 

70 

6 

2 

70 

70 

3 

13 

60 

80 

7 

0 

80 

80 

4 

6 

40 

90 

7 

14 

90 

90 

4 

15 

20 

100 

8 

13 

00 

100 

5 

8 

00 

1,000 

88 

2 

00 

1,000 

55 

00 

00 

10,000 

881 

4 

00 

10,000 

550 

00 

00 

100,000 

8,812 

8 

00 

100,000 

5,550 

00 

00 

T 

IBLE   SHOWING 

HIE    ii-    VNl 

* 

EN  Bulk  of  any  number  or  Ratiom 

FROM  1   Tf 

NUMBEK 
OP 

Beef. 

1'.  •■:    I                    [',! 

Rioe. 

Coffee. 

ar.        r. 

Soap. 

S*]  i-. 

il 

Rations. 

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A 

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2  88 

5.70 

nor, 

1.92 

0   IS 

'1 

5 

1.28 
:  1.60 
|  1.92 

0.96 

1.21 
1.44 
1.68 
1  92 

2.56 
8.81 

0.64 
ii  80 
0.96 
1.12 

1    "S 

'  20 

s  0 

1.48 

5  1" 

11.52 

7 
8 

8 

fi 

10 

' 

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7  08 

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4 

10 

2   .... 

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12 

8 

4 

1 

9.00 

1 

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20 

15 

25 

2 

8  .... 

1 

2 

1 

3.20 

2 

6.40 

J  li,  10 

4  so 

.;  20 

80 

22 

8 

07 

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2 

a 

1 

12.80 

3 

9.60 

7  20 

1 

1.80 

40 

SO 

SI 

t.1 

1.61 

4 

2 

G40 

4 

12.80 

1.80 

9.60 

1 

6.  10 

50 

37 

R 

62 

p 

51 

1  .... 

-1 

5 

3 

6 

1-00 

" 

1 

60 

45 

75 

07 

8 

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G 

3 

9.00 

8.20 

J   ..." 



11   in 

2 

0.40 

1 

1.00 

70 

fi? 

87 

7' 

12  

1.80 

7 

4 

8.20 

8 

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1 

2 

12.80 

1 

:  20 

80 

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101 

91 

r 

1.20 
1.60 

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4 

12.SO 

9 



1.00 

1 

;; 

1 

1.80 

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67 

8 

112 

■l 

101 

4  

0 

6 

6.40 

li 

12. SO 

1.80 

1 

6.60 

3 

1 

e  iii 

100 

1 

~- 

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112 

8  

[ 



10 

6 

12 

1 

8.00 

4 

2 

1,000 

■ 

■ 

1,251 

£ 

14-- 

...       2 

11 



100 



60 

121 

io| 

in 

2i 

111,(100 

37 

101 

12,501 

57 



1,001 



GOO 

1,200 



150 

400 

1 

s 

100,000 

37! 

.... 

125,001 
1 

57; 

192 



10,000 

G.000 

12,000 



1,000 1,501 



16 

SUBSISTENCE   REGULATIONS. 


43 


MISCELLANEOUS   ITEMS 


A  box,  24  by  16  inches  square,  and  22  inches  deep,  will  contain 
one  barrel,  or  10,752  cubic  inches. 

A  box,  16  by  16.8  inches  square,  and  8  inches  deep,  will  contain 
one  bushel,  or  2150.4  cubic  inches. 

A  box,  8  by  8.4  inches  square,  and  8  inches  deep,  will  contain  one 
peck,  or  537.6  cubic  inches. 

A  box,  7  by  4  inches  square,  and  4.8  inches  deep,  will  contain  a 
half  gallon,  or  131.4  cubic  inches. 

A  box,  4  by  4  inches  square,  and  4.2  inches  deep,  will  contain  one 
quart,  or  67.2  inches. 

One  bushel  of  corn  weighs  56  pounds. 

wheat     "      60 

rye         "      , 56 

buckwheat  weighs  52 


Ten  gallons  p 


barley 
oats 
beans 
potatoes 
onions 

dried  peaches 
dried  apples 
salt 
ckled  onions 


sour-krout 


48 
40 
60 
60 
57 
33 
22 
50 
83 
81 


44  SUBSISTENCE   REGULATIONS. 


CIRCULAR. 

1st".  Duplicate  originals  of  all  contracts  on  account  of  subsistence 
will  be  sent  to  this  office  through  the  principal  Commissary  of 
Subsistence  of  the  Military  Department  in  which  the  contract  is 
made. 

The  place  of  residence  of  each  surety  to  the  bond  must  be  named 
therein  with  particularity. 

Where  the  form  is  prescribed  it  will  be  followed ;  in  all  cases 
contracts  must  be  drawn  up  and  executed  to  meet  the  requirements 
of  the  law. 

Every  contract,  whether  for  services  or  for  the  furnishing  of  sup- 
plies, which  contemplates  a  partial  performance,  from  time  to  time, 
continuing  until  the  whole  duty  is  performed,  or  the  whole  delivery 
of  the  enumerated  articles  is  effected,  must  provide  in  express 
terms  for  its  earlier  termination,  if  the  Commissary-General  shall  so 
direct. 


Estimates  for  funds  must  be  rendered  in  duplicate. 


Paragraph  1093  of  the  Regulations  for  the  Army  is  so  far  amended 
as  to  authorize  the  ration  of  a  soldier  stationed  in  a  city,  with  no 
opportunity  of  messing,  to  be  commuted  at  seventy-five  cents. 

Hereafter  the  rations  of  Ordnance  Sergeants  may  be  commuted  at 
thirty  cents  per  ration. 


In  order  to  establish  an  invariable  rule  for  ascertaining  the  nett 
weight  of  beef  cattle  received  on  the  hoof,  the  following  mode  is 
adopted,  and,  for  the  future,  in  all  cases,  will  be  observed  : 

1st.  When  practicable,  cattle  presented  for  acceptance,  must  be 
weighed  upon  the  scales.  From  the  live  weight  of  a  steer,  thus 
ascertained,  his  nett  weight  shall  be  determined  by  deducting  forty- 
five  per  centum,  when  his  gross  weight  exceeds  thirteen  hundred 
(1,300)  pounds,  and  fifty  per  centum  when  it  is  less  than  that,  and 
not  under  eight  hundred  (800)  pounds. 


SUBSISTENCE   REGULATIONS.  45 

2d.  When  it  is  impracticable  to  weigh  upon  the  scales,  one  or  more 
average  steers  must  be  selected,  killed  and  dressed  in  the  usual 
manner.  The  average  nett  weight  of  these  (necks  and  shanks  ex- 
cluded) will  be  accepted  as  the  average  nett  weight  of  the  herd. 
In  all  written  instruments  for  the  delivery  of  cattle  on  the  hoof,  the 
manner  prescribed  above,  for  ascertaining  nett  weight,  must,  in 
express  terms,  be  inserted ;  in  verbal  agreements,  it  must  be  under- 
stood and  accepted  by  the  party  delivering  the  cattle.  Vouchers  for 
the  payment  of  cattle,  will  state  the  manner  pursued  in  determining 
their  nett  weight,  except  where  payment  has  been  made  on  the  cer- 
tificate of  an  officer,  in  which  case  the  certificate  will  state  the  mode 
followed. 

With  a  view  to  the  prevention  of  losses,  now  so  frequently  occur- 
ring, from  over-estimating  the  weight  of  cattle  received  on  the  hoof, 
the  serious  attention  of  officers  and  agents  serving  in  this  department, 
is  specially  called  to  the  exercise  of  greater  care  in  the  discharge  of 
this  important  duty. 


When  fresh  beef  can  be  provided,  so  as  to  cost  not  more  than  Q\ 
cents  per  pound,  nett  weight,  or  not  more  than  an  equivalent  propor- 
tion of  salt  pork,  it  will  be  issued  to  the  troops  five  times  per  week. 

When  the  circumstances  are  favorable  and  it  can  be  done  with 
advantage  to  the  Government,  the  Subsistence  Department  will  keep 
beef  cattle  to  supply  the  issues. 


When,  from  excessive  fatigue  or  exposure,  the  commanding  officer 
may  deem  it  necessary,  he  may  direct  the  issue  of  whiskey,  to  the 
enlisted  men  of  his  command,  not  to  exceed  a  gill  per  man  for  each 
day. 

Tea  may  be  issued  in  lieu  of  coffee,  at  the  rate  of  one  and  a  half 
pounds  per  hundred  rations. 

Desiccated  vegetables  may  be  issued  once  per  week  in  lieu  of  beans 
or  rice;  and  should  a  tendency  to  scurvy  appear  among  the  troops, 
the  commanding  officer  may,  by  advice  of  the  medical  officer,  direct 
their  more  frequent  issue. 


46  SUBSISTENCE   REGULATIONS. 

Two  "issues"  per  week  of  "desiccated  vegetables"  may  be  made 
in  lieu  of  "beans "  or  " rice." 


Potatoes  and  onions,  wben  issued,  will  always  be  in  lieu  of  rice  or 
beans.  Potatoes  at  the  rate  of  a  pound  per  ration ;  onions  at  the 
rate  of  three  pecks  per  hundred  rations. 

When  there  is  a  Hospital  Fund,  every  article  supplied  by  the 
Subsistence  Department  for  the  use  of  the  Hospital,  will  be  charged 
against  that  Fund. 


SUBSISTENCE   REGULATIONS.  47 

ARTICLE  XL. 
TUBLIC  PROPERTY,  MONEY,  AND  ACCOUNTS. 

891.  All  officers  of  the  Pay,  Commissary,  and  Quartermaster's 
Departments,  and  military  store-keepers,  shall,  previous  to  their 
entering  on  the  duties  of  their  respective  offices,  give  good  and  suffi- 
cient bonds  to  the  Confederate  States  fully  to  account  for  all  moneys 
and  public  property  which  they  n>ay  receive,  in  such  sums  as  the 
Secretary  of  War  shall  direct ;  and  the  officers  aforesaid  shall  renew 
their  bonds  every  four  years,  and  oftener  if  the  Secretary  of  War 
shall  so  require,  and  whenever  they  receive  a  new  commission  or 
appointment. 

892.  The  sureties  to  the  bond  shall  be  bound  jointly  and  severally 
for  the  whole  amount  of  the  bond,  and  shall  satisfy  the  Secretary  of 
War  that  they  are  worth  jointly  double  the  amount  of  the  bond,  by 
the  affidavit  of  each  surety,  stating  that  he  is  worth,  over  and  above 
his  debts  and  liabilities,  the  amount  of  the  bond  or  such  other  sum 
as  he  may  specify,  and  each  surety  shall  state  his  place  of  residence. 

896.  No  disbursing  officer  shall  accept,  or  receive,  or  transmit  to 
the  Treasury,  to  be  allowed  in  his  favor,  any  receipt  or  voucher  from 
a  creditor  of  the  Confederate  States  without  having  paid  to  such 
creditor,  in  such  funds  as  he  received  for  disbursement,  or  such  other 
funds  as  he  is  authorized  by  the  preceding  article  to  take  in  exchange, 
the  full  amount  specified  in  such  receipt  or  voucher ;  and  every  such 
act  shall  be  deemed  to  be  a  conversion  to  his  own  use  of  the  amount 
specified  in  such  receipt  or  voucher.  And  no  officer  in  the  military 
service  charged  with  the  safe-keeping,  transfer,  or  disbursement  of 
public  money,  shall  convert  to  his  own  use,  or  invest  in  any  kind  of 
merchandize  or  property,  or  loan  with  or  without  interest,  or  deposit 
in  any  bank,  or  exchange  for  other  funds,  except  as  allowed  in  the 
preceding  article,  any  public  money  intrusted  to  him  ;  and  every  such 
act  shall  be  deemed  to  be  a  felony  and  an  embezzlement  of  so  much 
money  as  may  be  so  taken,  converted,  invested,  used,  loaned,  de- 
posited, or  exchanged. 


48  SUBSISTENCE   REGULATIONS. 

897.  Any  officer  who  shall  directly  or  indirectly  sell  or  dispose  of, 
for  a  premium,  any  Treasury  note,  draft,  warrant,  or  other  public 
security  in  his  hands  for  disbursement,  or  sell  or  dispose  of  the  pro- 
ceeds or  avails  thereof  without  making  returns  of  such  premium  and 
accounting  therefor  by  charging  it  in  his  accounts  to  the  credit  of 
the  Confederate  States,  will  forthwith  be  dismissed  by  the  President. 

898.  If  any  disbursing  officer  shall  bet  at  cards  or  any  game  of 
hazard,  his  commanding  officer  shall  suspend  his  functions,  and 
require  him  to  turn  over  all  the  public  funds  in  his  keeping,  and 
shall  immediately  report  the  case  to  the  proper  bureau  of  the  War 
Department. 

899.  All  officers  are  forbid  to  give  or  take  any  receipt  in  blank  for 
public  money  or  property ;  but  in  all  cases  the  voucher  shall  be  made 
out  in  full,  and  the  true  date,  place,  and  exact  amount  of  money, 
in  words,  shall  be  written  out  in  the  receipt  before  it  is  signed. 

900.  When  a  signature  is  not  written  by  the  hand  of  the  party,  it 
must  be  witnessed. 

902.  No  officer,  disbursing  or  directing  the  disbursements  of  money 
for  the  military  service,  shall  be  concerned,  directly  or  indirectly,  in 
the  purchase  or  sale,  for  commercial  purposes,  of  any  article  in- 
tended for,  making  a  part  of,  or  appertaining  to  the  department  of 
the  public  service  in  which  he  is  engaged,  nor  shall  take  or  apply  to 
his  own  use  any  gain  or  emolument  for  negotiating  or  transacting 
any  public  business   other  than  what  is  or  may  be  allowed  by  law. 

903.  No  wagon-master  or  forage-master  shall  be  interested  or  con- 
cerned, directly  or  indirectly,  in  any  wagon  or  other  means  of  trans- 
port employed  by  the  Confederate  States,  nor  in  the  purchase  or  sale 
of  any  property  procured  for  or  belonging  to  the  Confederate  States, 
except  as  the  agent  of  the  Confederate  States. 

904.  No  officer  or  agent  in  the  military  service  shall  purchase  from 
any  other  person  in  the  military  service,  or  make  any  contract  with 
any  such  person  to  furnish  supplies  or  services,  or  make  any  pur- 
chase or  contract  in  which  such  person  shall  be  admitted  to  any  share 
or  part,  or  to  any  benefit  to  arise  therefrom. 

905.  No  person  in  the  military  service  whose  salary,  pay,  or 
emoluments  is  or  are  fixed  by  law  or  regulations,  shall  receive  any 
additional  pay,  extra  allowance,  or  compensation  in  any  form  what- 


SUBSISTENCE    RECULATIONS.  49 

ever,  for  the  disbursement  of  public  money,  or  any  other  service 
or  duty  whatsoever,  unless  the  same  shall  be  authorized  by  law,  and 
explicitly  set  out  in  the  appropriation. 

906.  All  accouuts  of  expenditures  shall  set  out  a  sufficient  explana- 
tion of  the  object,  necessity,  and  propriety  of  the  expenditure. 

907.  The  facts  on  which  an  account  depends  must  be  stated  and 
vouched  by  the  certificate  of  an  officer,  or  other  sufficient  evidence. 

908.  If  any  account  paid  on  the  certificate  of  an  officer  to  the  facts 
is  afterward  disallowed  for  error  of  fact  in  the  certificate,  it  shall 
pass  to  the  credit  of  the  disbursing  officer,  and  be  charged  to  the 
officer  who  gave  the  certificate. 

909.  An  officer  shall  have  credit  for  an  expenditure  of  money  or 
property  made  in  obedience  to  the  order  of  his  commanding  officer. 
If  the  expenditure  is  disallowed,  it  shall  be  charged  to  the  officer  who 
ordered  it. 

910.  Disbursing  officers,  when  they  have  the  money,  shall  pny  cash 
and  not  open  an  account.  Heads  of  bureaus  sluill  take  care,  by 
timely  remittances,  to  obviate  the  necessity  of  any  purchase  on 
credit. 

911.  When  a  disbursing  officer  is  relieved,  he  shall  certify  the  out- 
standing debts  to  his  successor,  and  transmit  an  account  of  the  same 
to  the  head  of  the  bureau,  and  turn  over  his  public  money  and  pro- 
perty appertaining  to  the  service  from  which  he  is  relieved  to  his 
successor,  unless  otherwise  ordered. 

912.  The  chief  of  each  military  bureau  of  the  War  Department 
shall,  under  the  direction  of  the  Secretary  of  War,  regulate,  as  far  as 
practicable,  the  employment  of  hired  persons  required  for  the  admin- 
istrative service  of  his  department. 

913.  When  practicable,  persons  hired  in  the  military  service  shall 
be  paid  at  the  end  of  the  calendar  months,  and  when  discharged. 
Separate  pay-rolls  shall  be  made  for  each  month. 

914.  When  a  hired  person  is  discharged  and  not  paid,  a  certified 
statement  of  his  account  shall  be  given  him. 

915.  Property,  paid  for  or  not,  must  be  taken  up  on  the  return, 
and  accounted  for  when  received. 

916.  No  officer  has  authority  to  insure  public  property  or  money. 

5 


50  SUBSISTENCE   REGULATIONS. 

917.  Disbursing  officers  are  not  authorized  to  settle  with  heirs, 
executors,  or  administrators,  except  by  instructions  from  the  proper 
bureau  of  the  War  Department  upon  accounts  duly  audited  and  certi- 
fied by  the  proper  accounting  officers  of  the  Treasury. 

918.  Public  horses,  mules,  oxen,  tools,  and  implements  shall  be 
branded  conspicuously  C.  S.  before  being  used  in  service,  and  all 
other  public  property- that  it  may  be  useful  to  mark;  and  all  public 
property  having  the  brand  of  the  C.  S.  when  sold  or  condemned,  shall 
be  branded  with  the  letter  C. 

919.  No  public  property  shall  be  used,  nor  labor  hired  for  the 
public  be  employed,  for  any  private  use  whatsoever  not  authorized 
by  the  regulations  of  the  service. 

920.  When  public  property  becomes  damaged,  except  by  fair 
wear  and  tear,  the  officer  accountable  for  the  property  shall  report 
the  case  to  the  commanding  officer,  who  shall  appoint  a  board  of 
survey  of  two  or  more  officers  to  examine  the  property  and  ascertain 
the  cause  and  amount  of  damage,  and  whether  by  any  fault  of  any 
person  in  the  military  service,  and  report  the  facts  and  their  opinion 
to  him  ;  which  report,  with  his  opinion  thereon,  he  shall  transmit  to 
the  chief  of  the  department  to  which  the  property  appertains,  and 
give  a  copy  to  the  officer  accountable  for  the  property  and  to  the 
person  chargeable  to  the  damage. 

921.  If  any  article  of  public  property  be  lost  or  damaged  by  ne- 
glect or  fault  of  any  officer  or  soldier,  he  shall  pay  the  value  of  such 
article,  or  amount  of  damage,  or  cost  of  repairs,  in  either  case,  at 
such  rates  as  a  board  of  survey,  with  the  approval  of  the  command- 
ing officer,  may  assess,  according  to  the  place  and  circumstances  of 
the  loss  or  damage,  and  be  proceeded  against  as  the  articles  of  war 
provide,  if  he  demand  a  trial  by  court-martial  or  the  circumstances 
require  it. 

922.  Charges  against  a  soldier  shall  be  set  against  his  pay  on  the 
muster-roll.  Charges  against  an  officer  to  be  set  against  his  pay  shall 
be  promptly  reported  to  the  Secretary  of  War. 

923.  If  any  article  of  public  property  be  embezzled,  or  by  neglect 
lost  or  damaged,  by  any  person  hired  in  the  public  service,  the  value 
or  damage,  in  either  case,  at  such  rates  as  a  board  of  survey,  with 
the  approval  of  the  commanding  officer,  may  assess,  according  to  the 


SUBSISTENCE   REGULATIONS.  51 

place  and  circumstances  of  the  loss  or  damage,  shall  be  charged  to 
him,  and  set  against  any  pay  or  money  due  him. 

924.  Public  property  lost  or  destroyed  in  the  military  service  must 
be  accounted  for  by -affidavit,  or  the  certificate  of  a  commissioned 
officer,  or  other  satisfactory  evidence. 

925.  Affidavits  or  depositions  may  be  taken  before  any  officer  in 
the  list,  as  follows :  When  recourse  can  not  be  had  to  any  before- 
named  on  said  list,  which  fact  shall  be  certified  by  the  officer  offering 
the  evidence;  1st.  A  civil  magistrate  competent  to  administer  oaths; 
2d.  A  judge  advocate;  3d.  The  recorder  of  a  garrison  or  regimental 
court-martial;  4th.  The  Adjutant  of  a  regiment;  5th.  A  commis- 
sioned officei'. 

920.  When  military  stores  or  other  army  supplies  are  unsuitable  to 
the  service,  the  officer  in  charge  thereof  shall  report  the  case  to  the 
commanding  officei',  who  shall  refer  the  report,  with  his  opinion 
thereon,  to  the  bureau  of  the  department  to  which  the  property 
appertains,  for  the  order  in  the  case  of  the  Secretary  of  War.  But  if, 
from  the  nature  or  condition  of  the  property  or  exigency  of  the  ser- 
vice, it  be  necessary  to  act  without  the  delay  of  such  reference,  in 
such  case  of  necessity  the  commanding  officer  shall  appoint  a  board 
of  survey,  composed  of  two  or  more  competent  officers,  to  examine 
the  property  and  report  to  him,  subject  to  his  approval,  what  dispo- 
sition the  public  interest  requires  to  be  made  of  it;  which  he  shall 
cause  to  be  made,  and  report  the  case  to  the  proper  bureau  of  the 
War  Department  for  the  information  of  the  Secretary  of  War.  These 
cases  of  necessity  arise  when  the  property  is  of  perishable  nature, 
and  cannot  be  kept,  or  when  the  expense  of  keeping  it  is  too  great  in 
proportion  to  its  value,  or  when  the  troops,  in  movement,  would  bo 
compelled  to  abandon  it.  Horses  incurably  unfit  for  any  public  ser- 
vice may  also  constitute  a  case  of  necessity,  but  shall  be  put  to  death 
only  in  case  of  an  incurable  wound  or  contagious  disorder. 

(.»27.  When  military  stores  or  other  army  supplies  are  reported  to 
the  War  Department  as  unsuitable  to  the  service,  a  proper  inspection 
or  sivrvey  of  them  shall  be  made  by  an  Inspector-General,  or  such 
suitable  officer  or  officers  as  the  Secretary  of  War  may  appoint  for 
that  purpose.  Separate  inventories  of  the  stores,  according  to  the 
disposition  to  be   made    of  them,   shall    accompany   the    inspection 


52  SUBSISTENCE   REGULATIONS. 

report ;  as  of  articles  to  be  repaired,  to  be  broken  up,  to  be  sold,  of 
no  use  or  value,  and  to  be  dropped,  &c,  &c.  The  inspection  report 
and  inventories  shall  show  the  exact  condition  of  the  different  articles. 

928.  Military  stores  and  other  army  supplies  found  unsuitable  to 
the  public  service,  after  inspection  by  an  Inspector-General,  or  such 
special  inspection  as  may  have  been  directed  in  the  case,  and  ordered 
for  sale,  shall  be  sold  for  cash  at  auction,  on  due  public  notice,  and 
in  such  market  as  the  public  interest  may  require.  The  officer 
making  the  sale  will  bid  in  and  suspend  the  sale  when,  in  his  opin- 
ion, better  prices  maybe  got.  Expenses  of  the  sale  will  be  paid  from 
its  proceeds.  The  auctioneer's  certified  account  of  the  sales  in 
detail,  and  the  vouchers  for  the  expenses  of  the  sale,  will  be  reported 
to  the  chief  of  the  department  to  which  the  property  belonged.  The 
nett  proceeds  will  be  applied  as  the  Secretary  of  War  may  direct. 

929.  No  officer  making  returns  of  property  shall  drop  from  his  re- 
turn any  public  property  as  worn  out  or  unserviceable  until  it  has 
been  condemned,  after  proper  inspection,  and  ordered  to  be  so  dropped. 

930.  An  officer  issuing  stores  shall  deliver  or  transmit  to  the 
receiving  officer  an  exact  list  of  them  in  duplicate  invoices  (Form  22), 
and  the  receiving  officer  shall  return  him  duplicate  receipts  (Form  24). 

931.  When  an  officer  to  whom  stores  are  forwarded  has  reason  to 
suppose  them  miscarried,  he  shall  promptly  inform  the  issuing  and 
forwarding  officer,  and  the  bureau  of  the  department  to  which  the 
property  appertains. 

932.  When  stores  received  do  not  correspond  in  amount  or  quality 
with  the  invoice,  they  will  be  examined  by  a  board  of  survey,  and 
their  report  communicated  to  the  proper  bureau,  to  the  issuing  and 
forwarding  officer,  and  to  the  officer  authorized  jto  pay  the  transpor- 
tation account.  Damages  recovered  from  the  carrier  or  other  party 
liable,  will  be  refunded  to  the  proper  department. 

933.  On  the  death  of  any  officer  in  charge  of  public  property  or 
money,  the  commanding  officer  shall  appoint  a  board  of  survey  to 
take  an  inventory  of  the  same,  which  he  shall  forward  to  the  proper 
bureau  of  the  War  Department,  and  he  shall  designate  an  officer  to 
take  charge  of  the  said  property  or  money  till  orders  in  the  case  are 
received  from  the  proper  authority. 

934.  When  an  officer  in  charge  of  public  property  is  removed  from 


SUBSISTENCE   REGULATIONS.  53 

the  care  of  it,  the  commanding  officer  shall  designate  an  officer  to 
receive  it,  or  take  charge  of  it  himself,  till  a  successor  be  regularly 
appointed.  Where  no  officer  can  remain  to  receive  it,  the  command- 
ing officer  will  take  suitable  means  to  secure  it,  and  report  the  facts 
to  the  proper  authority. 

935.  Every  officer  having  public  money  to  account  for,  and  failing 
to  render  his  account  thereof  quarter-yearly,  "with  the  vouchers  ne- 
cessary to  its  correct  and  prompt  settlement,  within  three  months 
after  the  expiration  of  the  quarter  if  resident  in  the  Confederate 
States,  and  within  six  months  if  resident  in  a  foreign  country,  will  be 
promptly  dismissed  by  the  President,  unless  he  shall  explain  the 
default  to  the  satisfaction  of  the  President. 

93G.  Every  officer  intrusted  with  public  money  or  property  shall 
render  all  prescribed  returns  and  accounts  to  the  bureau  of  the  de- 
partment in  which  he  is  serving,  where  all  such  returns  and  accounts 
shall  pass  through  a  rigid  administrative  scrutiny  before  the  money 
accounts  are  transmitted  to  the  proper  offices  of  the  Treasury  Depart- 
ment for  settlement. 

937.  The  head  of  the  bureau  shall  cause  his  decision  on  each 
account  to  be  endorsed  on  it.  lie  shall  bring  to  the  notice  of  the  Secre- 
tary of  War  all  accounts  and  matters  of  account  that  require  or  merit 
it.  When  an  account  is  suspended  or  disallowed,  the  bureau  shall 
notify  it  to  the  officer,  that  he  may  have  early  opportunity  to  submit 
explanations  or  take  an  appeal  to  the  Secretary  of  War. 

938.  When  an  account  is  suspended  or  disallowed  in  the  proper 
office  of  the  Treasuary  Department,  or  explanation  or  evidence  re- 
quired from  the  officer,  it  shall  be  promptly  notified  to  him  by  the 
head  of  the  military  bureau.  And  all  vouchers,  evidence,  or  expla- 
nation returned  by  him  to  the  Treasury  Department  shall  pass 
through  the  bureau. 

940.  All  purchases  and  contracts  for  supplies  or  services  for  the 
army,  except  personal  services,  when  the  public  exigences  do  not 
require  the  immediate  delivery  of  the  article  or  performance  of  the 
service,  shall  be  made  by  advertising  a  sufficient  time  previously  for 
proposals  respecting  the  same. 

941.  The  officer  advertising  for  proposals  shall,  when  the  intended 
contract  or  purchase  is  considerable,  transmit  forthwith  a  copy  of 


54  SUBSISTENCE   REGULATIONS. 

the  advertisement  and  report  of  the  case  to  the  proper  bureau  of  the 
War  Department. 

942.  Contracts  'will  be  made  with  the  lowest  responsible  bidder, 
and  purchases  from  the  lowest  bidder  who  produces  the  proper 
article.  But  when  such  lowest  bids  are  unreasonable,  they  will  be 
rejected,  and  bids  again  invited  by  public  notice ;  and  all  bids  and 
advertisements  shall  be  sent  to  the  bureau. 

943.  When  sealed  bids  are  required,  the  time  of  opening  them 
shall  be  specified,  and  bidders  have  privilege  to  be  present  at  the 
opening. 

944.  When  immediate  delivery  or  performance  is  required  by  the 
public  exigency,  the  article  or  service  required  may  be  procured  by 
open  purchase  or  contract  at  the  places,  and  in  the  mode  in  which 
such  articles  are  usually  bought  and  sold,  or  such  services  engaged, 
between  individuals. 

945.  Contracts  shall  be  made  in  quadruplicate;  one  to  be  kept  by 
the  officer,  one  by  the  contractor,  and  two  to  be  sent  to  the  military 
bureau,  one  of  which  for  the  office  of  the  Second  Comptroller  of  the 
Treasury. 

946.  The  contractor  shall  give  bond,  with  good  and  sufficient 
security,  for  the  true  and  faithful  performance  of  his  contract,  and 
each  surety  shall  state  his  place  of  residence. 

947.  An  express  condition  shall  be  inserted  in  contracts  that  no 
member  of  Congress  shall  be  admitted  to  any  share  or  part  therein, 
or  any  benefit  to  arise  therefrom. 

948.  No  contract  shall  be  made  except  under  a  law  authorizing  it, 
or  an  appropriation  adequate  to  its  fulfillment,  except  contracts  by 
the  Secretary  of  War  for  the  subsistence  or  clothing  of  the  army,  or 
the  Quartermaster's  Department. 

949.  It  is  the  duty  of  every  commanding  officer  to  enforce  a  rigid 
economy  in  the  public  expenses. 

950.  The  commander  of  a  geographical  district  or  department 
shall  require  abstracts  to  be  rendered  to  him,  at  least  once  in  each 
quarter,  by  every  officer  under  his  orders  who  is  charged  with  the 
care  of  public  property  or  the  disbursement  of  public  money,  sIioav- 
ing  all  property  received,  issued  and  expended  by  the  officer  ren- 
dering the  account,  and  the  property  remaining  on  hand,  and  all 


SUBSISTENCE   REGULATIONS.  55 

moneys  received,  paid  or  contracted  to  be  paid  by  him,  and  the 
balances  remaining  in  his  hands ;  and  where  such  officer  is  serving 
under  any  intermediate  commander,  as  of  the  post,  regiment,  &c, 
the  abstracts  shall  be  revised  by  such  commander;  and  both  the 
accounting  officer  and  the  commanding  officer  shall  accompany  the 
abstracts  with  full  explanations  of  every  circumstance  that  may  be 
necessary  to  a  complete  understanding,  by  the  commander  of  the 
department,  of  all  the  items  on  the  abstracts.  These  abstracts, 
where  the  accounting  officer  is  serving  in  more  than  one  staff 
department,  will  be  made  separately  for  each. 

951.  The  commander  of  the  department  shall  promptly  correct  all 
irregularities  and  extravagances  which  he  may  discover.  He  shall 
also  forward,  as  soon  as  practicable,  the  money  abstracts  to  the 
bureau  of  the  War  Department  to  which  the  accounts  appertain, 
with  such  remarks  as  may  be  necessary  to  explain  his  opinions  and 
action  thereon. 

952.  All  estimates  for  supplies  of  property  or  money  for  the  public 
service  within  a  department  shall  be  forwarded  through  the  com- 
mander of  the  department,  and  carefully  revised  by  him.  And  all 
such  estimates  shall  go  through  the  immediate  commander,  if  such 
there  be,  of  the  officer  rendering  the  estimate,  as  of  the  post  or 
regiment,  who  shall  be  required  by  the  department  commander  to 
revise  the  estimates  for  the  service  of  his  own  command. 

953.  The  administrative  control  exercised  by  department  com- 
manders shall,  when  troops  are  in  the  field,  devolve  on  the  com- 
manders of  divisions;  or,  when  the  command  is  less  than  a  division, 
on  the  commander  of  the  whole. 


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